The third option-“Always keep the latest message and move the rest from the folder”-is a dynamic version of the Conversation Clean Up tool in the Outlook client. Then, when you’ve dealt with an email in your inbox, move to the Archive and let the Sweep rule send it from there to the correct folder. Set up a Sweep rule in your Archive folder to move every email from a particular sender to the correct folder. Every time you’ve dealt with an email, you have had to manually move it to the right folder. Let’s say you’re the kind of person who has a file system for their email. This option will work in any folder, so you could use it to automate your filing system. The second option-“Move all message from the folder and any future messages”-will also move all emails from the selected sender, but it will also move all future messages from that sender as well.Īs with the first option, the second option has more power to it than might meet the eye. That would be much quicker than manually finding the emails. If you’ve decided to start categorizing your emails, for example, you could use Sweep to quickly move all emails from a particular sender in your Archive folder to a processing folder and apply a category to them all at once. This means that Sweep is not just for clearing out your Inbox. You can change “Move To” from Deleted Items to any folder you like, including the Inbox.
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